STEM ALLIANCE BOARD
Board Meeting - 10/21/2021 Meeting Notes
1. Call to order
6:36 pm
2. Roll call – voting members
President - Tim Ryan (x)
Vice President - Rory Held (x)
Secretary/Treasurer - Aaron Fischer (x)
Board Member - Hannah Reisdorf ()
Board Member - Ryan Thayer (x)
Board Member - Roger Amundson (x)
Board Member - Matt Craig (x)
3. Approval of previous meeting notes
Approved no discussion
4. Unfinished business
Bank Account(s) / Checks / Financial Software
Motion to open a "earmarked for groups" checking account and get a baseline Quickbooks subscription and move our accounting there. Seconded. Approved.
We could have "printer" checks instead of personal style checks. Aaron will investigate.
ND STEM Ecosystem
State level STEM organization. Clearinghouse for STEM in the state. Have some grants available. Could be a resource for us going forward.
Schedule Strategic Planning Meeting
Monday Nov 1 6:30. Aaron will send Teams.
5. Committee status reports
Organization – Aaron Fischer
First 990 has been filed for our 2020 year. This should be the last Organization update.
Facilities – group discussion
Will dovetail with strategic planning
Fundraising – Aaron Fischer
Collected donations in October - AirSho, Noridian.
Would be good to have a template general letter/email for "Cold Calling". Aaron will draft something.
AmazonSmiles - Need to make write up on how individuals can set it up to use.
Benevity - Cybergrants - we are in these systems
As teams get ready to do fundraising we need to be careful to not overlap their opportunities with our fundraising efforts.
As a guideline - big ticket donor ($ thousands) to STEM Alliance, local donors ($ hundreds) to teams.
Outreach - Rory Held
Donation Paperwork
We see a need to have a CRM to help manage our outreach and fundraising efforts. Tim will investigate and find a good option.
Robotics Growth Committee – Tim Ryan
FRC - Rory - NDHSAA
FTC
FLL
6. Event
FIRSTFRC Kickoff - Plan to host event at the Air Museum in January. Sign up for a Volunteer Role on FIRST Website.
Update from planning Commitee
FRC Regional -Suggestion to do something to have a presence at this and other events in the area. Whiteboard match board as an example.
Sign up for a Volunteer Role on FIRST Website tentatively set to start 11/1/21
Update from planning Committee
FTC Upcoming Regional Event @ NDSU
FLL Upcoming Regional Event @ NDSU and State Tournament @ UND
Camps
3D Printer Camp – No Update
Robotics Camp W/ Air Museum
Also potentially schools, community ed, and other area groups
Other
STEM Expo - (Off Season Event)
7. New Business
none
8. Plan next meeting
11/18/2021 - 7:00PM
9. Adjourn
8:26PM
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