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Board Meeting - 5/7/2020

 

1.  Call to order

      6:37PM

 

2.  Roll call – voting members

     President - Tim Ryan (x)

     Vice President - Rory Held (x)

     Treasurer - Jason Ryan (x)

     Secretary - Aaron Fischer (x)

     Board Member - Brian Mullenberg ()

     Board Member - Hannah Reisdorf ()

     Board Member - Luke Stein (x)

 

3.  Approval of previous meeting notes

     No discussion.  Motion to approve, seconded, passed

  

4.  Unfinished business

Teams call-in for meetings - our account configuration needed to be cleaned up.  Microsoft donated the addition of Teams with call-in to our account.  Thanks Tim Ryan and Steve Larson for getting this set up.  Aaron Fischer will schedule Teams meetings going forward.

 

5.  Committee status reports

 

   Organization:  Matt Craig (Aaron Fischer reporting)

     - The information required for the 501(c)(3) has mostly been gathered.  With the proposed bylaw updates and financials that                will be finalized with Jason Ryan, we are nearly ready to submit.  Intend to be submitted by the next meeting.  $600                              application fee is required.  Motion to spend the money, seconded and approved.  Aaron Fischer will pay and request                            reimbursement.

   

   Facilities: Brad Mackowick (Jason Ryan reporting)

     - Letter to Monte with some status and requesting to clarify next steps.  Waiting for response.

          -Suggest all facility users send a detailed thankyou and season summary including pictures to Monte.  Jason Ryan has good                 contact info for Monte.

     - Monthly payment to Monte.  Original intent was to pay through May when we were originally planning to move out.  Proposal               that we continue to pay the same amount ($1000) per month through September and revisit at that time.  Motioned as                         proposed, seconded, approved.

     - One pager - draft circulated to the committee via email.  Intent is to capture a sheet of talking points as we investigate options           for a different location should that need arise.  Committee members will work offline to get this finalized.

   

   Fundraising: Jason Ryan

     No update

 

   PR: Hannah Reisdorf (Rory Held and Sam Wheeldon reporting)

     - Committee met - desire to build our relationship with the schools - need to identify a good representative from the locals                     school(s) to participate directly.  Intend to bring a presentation to the school administration about the upcoming season and               events.

     - Plan to pull together FRC teams in the area - especially new/starting teams.

     - Business cards - found a new potential source - ~$3 / 63 cards + $10 shipping per order.  Decided proposed front is OK, gray             with gears on the back.  Matte finish.  Anyone who wants cards should get your desired content and how many you want to                 Rory Held and he'll coordinate an order.  If Rory doesn't have your details by 5/21 you may not get cards.  We will also get some         General ones - 4 sets of 63 - cost to be split by others getting cards for themselves.

 

6. New Business

Survey result summary - Results of "interest" survey shared - details available on the sharepoint or from Aaron Fischer

Another Airsho opportunity - We'll reply to try get some more information about what support they're looking for.  We'll do that and then decide the involvement we'll support.

Bylaw update to include Articles of Incorporation Article - Motion to approve draft as reviewed.  Seconded.  Approved.

 

7.  Plan next meeting

      May 28th 6:30

 

8.  Adjourn

     Motioned.  Seconded.  Approved.  7:55PM