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Board Meeting - 6/14/2021

 

Meeting Notes

1.       Call to order

 6:36PM

 

2.       Roll call – voting members

President - Tim Ryan (x)

Vice President - Rory Held (x)

Secretary / Treasurer – Aaron Fischer (x)

Board Member - Hannah Reisdorf ()

Board Member - Luke Stein ()

Board Member – Jason Ryan (x)

 

3.       Approval of previous meeting notes

Approved – no discussion

  

4.       Unfinished business

none

 

5.       Committee status reports

Organization – Aaron Fischer

A request to fix the EIN number on our 501(c)(3) was faxed to the IRS.  No additional update at this time. 

Facilities – group discussion

We have mostly vacated the existing building.  West Fargo may have a still things left.  We have let Monte know that we were vacating.  There is some question as to what if any of the equipment belongs to Monte vs what we thought was ours.  Monte is reviewing his records for an itemized list.  We will review our financial records as well.

As a lessons learned – when we move again we should do a detailed inventory of what we have and as new equipment is added.  Also a proposal to have formal asset tags and keep detailed records.

Keys – send out a message requesting keys to be returned – either drop off at Tim / Aarons home or mail to PO box.

All building services and expenses have been terminated.

Fundraising – Aaron Fischer / Rory Held

Now that we've moved we will get organized to do some formal fundraising.

Donation form updated, fundraising flyer created – intend to have ready for AirSho.

Considering a mailing campaign – will need a list

Want to try not to overlap with donors that might be supporting individual teams.  proposal to add content to donation form to allow funds to be directed to teams/age groups/general etc.

PR - Hannah Reisdorf/Rory Held

AirSho planning in full speed

Trying to get some FRC (have several) FTC and FLL (working on it) teams and materials there.  maybe just videos/pictures if teams aren't available

Proposal to have a "trinket" giveaway.  will need to investigate options, keeping in mind they expect 30K attendees.  targeted at kids maybe.

Should make sure website is where we want it to accept whatever response we get.  And a QR code available that sends folks to the contact us page

Will set up recurring status meeting monday evenings to prep

Any ideas for show content or teams to include – let Rory know.

Future Planning – Rory Held

Rory sent out some thought starters – all feedback is appreciated as preparation for a committee meeting.  Will have an initial meeting before the AirSho - 7/6 @ 6:30PM

6.       New Business

Insurance 

Can do a liability policy and write a certificate against that for the AirSho, or do a special event policy just for that weekend.  getting a quote as a datapoint, and then can decide what we'll do.

Annual Meeting – will vote board members and officer positions.  meeting will be 6/29.

 

 

7.       Plan next meeting

 6/29 @ 6:30PM

 

8.       Adjourn

8:19 PM