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Board Meeting - 8/18/2020

 

1.  Call to order

   6:33PM

 

2.  Roll call – voting members

   President - Tim Ryan (x)

   Vice President - Rory Held (x)

   Treasurer - Jason Ryan (x)

   Secretary - Aaron Fischer (x)

   Board Member - Hannah Reisdorf (x)

   Board Member - Luke Stein (x)

 

3.  Approval of previous meeting notes

   Approved - no discussion

 

4.  Unfinished business

   - Plans for the upcoming year - lots of unknown still.  Intent is to keep FRC team going regardless of FIRST programs.  North and          Davies will have Robotics classes this year.  FTC programs are starting to get organized in the area. 

      Wonder League robotics is another option teams could consider - seems to be a well structured virtual program.

 

5.  Committee status reports

   Organization:  Aaron Fischer

   - IRS has a backlog in reviewing non-profit applications - 9 months or so.

 

   Facilities: group discussion

   - Moorhead career academy - confirmed we will have space there.  We will need to look at the best way to use the space for FRC          and other programs.  Including scheduled time to utilize as much as practical.  Feedback from Moorhead - confirmed we can              have reserved space.  We can meet with architects to determine needs for the space - might need to fundraise if some of our              needs exceed their current plans.  There is opportunity for us to get creative to make good use of the space.  Lego tables that              lift/slide out of the way, similar for FTC/VEX, individual storage for FRC, storage/use spaces for other programs.  Would be                  helpful to have a list of needs from each type of program.  Also including Red River Resource Center  There are some breakout          rooms teams can use, but not computer labs.  STEM Alliance will need to consider how we meet all teams needs in the new                space.  Matt Craig will start an email to get thoughts going - include board members - Aaron Fischer will forward to a few others.

   - Should we get some activities going to clean up and organize the existing facility.  Couple hours for mentors first maybe.  Tim              Ryan will propose some options for scheduling.

   - Covid guidelines - proposed that we follow "green" guidelines from Fargo School Guidelines.  Tim Ryan will put together the                relevant parts that would become our guidelines.  Including cleaning schedule, stringent attendance keeping, providing hand            sanitizer, etc. 

 

   Fundraising: Jason Ryan

   - Jason Ryan will review finances to determine how long we can sustain current payments to building owner.  We had been on              hold pending our receipt of 501.c.3 - with that delay we will take this on in earnest now.  Jason Ryan will catch up with GFMEDC        and then schedule a committee meeting to pursue this.

 

   PR: Hannah Reisdorf

   - Have some materials close to ready when we need it for fundraising purposes.

   - Website - Tim Ryan and Rory Held will take a look and decide if we want to stay with current hosting service or find something            different for next year.

 

6.  New Business

   - Distek donation - $500 donation in Dave Carlson's name - to us.  Dave is a FLL mentor in the area.  Thanks Distek!  This brings            them to Aluminum sponsor level. 

 

7. Plan next meeting

   September 22nd, 6:30PM

 

9.  Adjourn  

   8:11PM